1. NAME AND ADDRESS OF THE CONTROLLER:
The controller within the meaning of the General Data Protection Regulation (GDPR) and other national data protection laws of the member states as well as other data protection regulations is:
Tel: + 49 40 23652 0
2. NAME AND ADDRESS OF THE DATA PROTECTION OFFICER:
Attn. Mr. Andreas Jahnke (Data Privacy)
I. General information on data processing
A) SCOPE OF PERSONAL DATA PROCESSING
We only process the personal data of our users if this is necessary in order to provide a fully operational website together with the contents and services. In general we only process personal data of our users when they have given their consent. An exception may be made in cases where prior consent cannot be obtained for practical reasons and the processing of the data is permitted by law.
1. THE LEGAL BASIS ON WHICH WE PROCESS PERSONAL DATA
Where we obtain the consent of the data subject for the processing of personal data, Art. 6 (1) lit. a of the EU-General Data Protection Regulation (GDPR) serves as the legal basis. Where processing of personal data is necessary for the fulfilment of contractual obligations with the data subject, Art. 6 (1) lit. b GDPR serves as the legal basis. This also applies to processing required in order to take steps prior to entering into a contract. Where processing of personal data is necessary for compliance with a legal obligation to which our company is subject, Art. 6 (1) lit. c GDPR serves as the legal basis. Where processing of personal data is necessary in order to protect the vital interests of the data subject or of another natural person, Art. 6 (1) lit. d GDPR serves as the legal basis. Where processing is necessary in order to protect the legitimate interests of our company or a third party and these interests override the interests, fundamental rights and freedom of the data subject, Art. 6 (1) lit. f GDPR serves as the legal basis.
2. ERASURE OF DATA AND STORAGE PERIODS
The personal data of the data subject will be erased or blocked as soon as the purpose of storage ceases to apply. Data may be stored after this period if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the controller is subject. The data will also be blocked or erased if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.
I. Provision of the website and creation of log files
I.1. DESCRIPTION AND SCOPE OF DATA PROCESSING
You may use our website without disclosing any personal data. However, when you visit our website, general information is automatically stored by default by the web servers used.
The data collected includes:
• Your IP address
• the website from which you accessed our site
• the browser used
• the date and time of your visit
These data may possibly enable identification, but no data will be used to relate to a specific person. The data are also stored in the log files of our system. These data are not stored in combination with other personal data of the user. The legal basis for the temporary storage of data and the log files is Art. 6 (1) lit. f GDPR.
I.2. PURPOSE OF THE DATA PROCESSING
The system stores the IP address temporarily in order to be able to display the website on the user‘s computer. The user‘s IP address is stored for the duration of the session. The data are stored in log files to ensure the functionality of the website. In addition, the data help us to optimise the website and to guarantee the security of our information technology systems The data are not evaluated for marketing purposes in this context.
These purposes constitute our legitimate interests within the meaning of Art. 6 (1) lit. f GDPR.
I.3. DURATION OF STORAGE
The data will be erased as soon as they are no longer necessary for the purpose for which they were collected. Where data is collected in order to provide the website, the data are erased as soon as the session has ended. If the data are stored in log files, data are erased after a maximum of seven days. Data may be stored for a longer period. In this case, the IP addresses of the users are erased or alienated, so that they cannot be assigned to the calling client.
I.4. OBJECTIONS OR REMOVAL
The collection of data for the provision of the website and the storage of data in log files is essential for the operation of the website. Consequently, the user has no possibility to object to collection or storage.
II. Contact form and e-mail contact
II.1 DESCRIPTION AND SCOPE OF DATA PROCESSING
There is a contact form on our website which can be used for electronic contact. If a user makes use of this option, the data entered in the input mask will be transmitted to us and stored.
These data include:
• First name
• Company name (optional)
• Post code
• E-mail address
• Message (free text)
At the time the message is sent, the following data is also stored:
(1) The IP address of the user
(2) Date and time of registration
Alternatively, you can contact us via the email address provided. In this case, personal data of the user transmitted by e-mail will be stored.
No data will be forwarded to third parties in this connection. The data are used exclusively for processing the conversation.
II.2. LEGAL BASIS FOR DATA PROCESSING
Where we obtain the consent of the data subject, data is processed pursuant to Art. 6 (1) lit. a GDPR. Where data is sent by e-mail, data is processed pursuant to Art. 6 (1) lit. f GDPR. If the e-mail contact aims to conclude a contract, then additional legal basis for the processing is Art. 6 (1) lit. b GDPR.
II.3. PURPOSE OF THE DATA PROCESSING
Data entered in the input mask are processed solely in order to establish contact. In the event of contact by e-mail, this also constitutes the necessary legitimate interest in the processing of the data. The other personal data processed during the dispatch process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.
II.4. LENGTH OF STORAGE
The data will be erased as soon as they are no longer necessary for the purpose for which they were collected. Personal data collected in the input mask of the contact form and data sent by e-mail are erased when the conversation with the user has terminated. The conversation is terminated when it can be inferred from the circumstances that the facts in question have been finally clarified. The additional personal data collected during the dispatch process will be erased after a period of seven days at the latest.
II.5. OBJECTIONS OR REMOVAL
The user has the possibility to revoke his consent to the processing of personal data at any time. Where users contacts us by e-mail, they may object to the storage of personal data at any time. In such a case, the conversation cannot be continued.
III. Rights of the data subject
In this case all personal data stored in the course of contacting us will be erased.
If your personal data are processed, you are the data subject within the meaning of the GDPR and you have the following rights with respect to the controller:
III.1. RIGHT TO INFORMATION
You may ask the controller to confirm whether personal data concerning you are processed by us.
If data are processed, you can request the following information from the controller:
(1) the purposes for which the personal data are processed;
(2) the categories of personal data that are processed;
(3) the recipients or categories of recipients to whom the personal data concerning you have been or are still being disclosed;
(4) the scheduled duration of the storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period;
(5) the existence of a right to have your personal data concerning you rectified or erased, a right to have processing restricted by the controller or a right to object to such processing;
(6) the existence of a right to lodge a complaint with a supervisory authority;
(7) all available information on the origin of the data if the personal data are not collected from the data subject;
(8) the existence of an automated decision-making process, including profiling, pursuant to Art. 22 (1) and (4) GDPR and - at least in these cases - meaningful information on the logic involved and the scope and intended effects of such processing for the data subject
You have the right to request information as to whether the personal data concerning you are transferred to a third country or to an international organisation. In this connection, you may request to be informed of the appropriate safeguards for such transfer pursuant Art. 46 GDPR.
III.2. RIGHT TO RECTIFICATION
You have a right to demand that the controller rectifies inaccurate personal data concerning you or completes incomplete personal data. The controller must make the corrections without undue delay.
III.3. RIGHT TO RESTRICTION OF PROCESSING
Subject to the following prerequisites, you may request that the processing of personal data concerning you be restricted: (1) if you contest the accuracy of the personal data for a period enabling the controller to verify the accuracy of the personal data;
(2) the processing is unlawful and you oppose the erasure of the personal data and request the restriction of the use of personal data instead;
(3) the controller no longer needs the personal data for the purposes of the processing, but you require them for the establishment, exercise or defence of legal claims, or
(4) you have objected to processing pursuant to Art.21 (1) GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.
If processing of personal data concerning you has been restricted, such personal data may, with the exception of storage, only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
If processing was restricted pursuant to the afore-mentioned prerequisites, you will be informed by the controller before the restriction of processing is lifted.
III.4. RIGHT TO ERASURE
a) Duty to erase
You are entitled to demand that the controller erases personal data concerning you without undue delay and the controller is obliged to erase personal data without undue delay where one of the following grounds applies: (1) the personal data concerning you are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
(2) you withdraw consent on which the processing is based according to Art.6 (1) lit. a, or Art.9 (2) lit a GDPR, and there is no other legal ground for the processing;
(3) you object to the processing pursuant to Art.21 (1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to 21 (2) GDPR;
(4) the personal data concerning you were unlawfully processed;
(5) the personal data concerning you have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject;
(6) the personal data concerning you have been collected in relation to the offer of information society services referred to in Art. 8 (1) GDPR.
b) Provision of information to third parties
Where the controller has made the personal data concerning you public and is obliged pursuant to Art. 17 (1) GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation, is obliged to take reasonable steps, including technical measures, to inform controllers who are processing the personal data that the data subject has requested the erasure by such controllers of any links to, or copy or replication of, those personal data.
The right to erasure does not apply to the extent that processing is necessary
(1) for exercising the right of freedom of expression and information;
(2) for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3) for reasons of public interest in the area of public health in accordance with Art. 9 (2) lit. h and Art. 9 (3) GDPR; (4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 (1) GDPR in so far as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
(5) for the establishment, exercise or defence of legal claims.
v III.5. RIGHT TO NOTIFICATION
If you have asserted your rights to rectification or erasure of personal data or restriction of processing vis-à-vis the controller, the controller is obliged to communicate any rectification or erasure of personal data or restriction of processing to each recipient to whom the personal data have been disclosed, unless this proves impossible or involves disproportionate effort. The controller must inform you about those recipients at your request.
III.6. RIGHT TO DATA PORTABILITY
You have the right to receive the personal data concerning yourself, which you have provided to a controller, in a structured, commonly used and machine-readable format. You also have the right to transmit these data to another controller without hindrance from the controller to which the personal data have been provided, in so far as:
(1) the processing is based on consent pursuant to Art.6 (1) lit. a, or Art.9 (2) lit a GDPR or on a contract pursuant to Art.6 (1) lit. b, and
(2) the processing is carried out by automated means.
In exercising your right to data portability you have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. This must not adversely affect the rights and freedoms of others.
The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
III.7. RIGHT TO OBJECT
You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on Art. 6 (1) lit. e or f GDPR. The controller will no longer process your personal data unless he can prove compelling legitimate reasons for the processing which override your interests, rights and freedoms, or the processing serves to establish, exercise or defend legal claims.
Where personal data are processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for the purpose of such advertising; this also applies to profiling, insofar as it is associated with such direct advertising.
If you object to the processing for direct advertising purposes, we will no longer process your personal data for these purposes.
In connection with the use of information society services, and notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications.
III.8. RIGHT TO WITHDRAW CONSENT UNDER DATA PROTECTION LAW
You have the right to withdraw your consent under data protection law at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
III.9. RIGHT TO LODGE A COMPLAINT WITH A SUPERVISORY AUTHORITY
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement, if you consider that the processing of personal data relating to you infringes the General Data Protection Regulation. The supervisory authority with which the complaint has been lodged must inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 GDPR.
Cosaco GmbH and Cosaco LLC use technical and organisational security measures to protect your data against accidental or intentional manipulation, loss, destruction or access by unauthorised persons. Where personal data are collected and processed, the information is transmitted in encrypted form to prevent misuse of the data by third parties. Our security measures are continuously improved in line with technological developments.
V. Links to other Websites
Our website contains links to other companies‘ websites and information portals. Whether and in which form you make use of these offers is your own decision. We hereby advise you that through the voluntary use of these offers, your data may be stored and processed in whole or in part in other countries (e.g. in the USA). Please note that the data protection laws in other countries may differ from those in the country in which you live.
VI. Google Maps
Cookies are small text files that are often used to make websites more attractive or enable the use of certain functions. These cookies are stored at the used end device. The cookies we use are deleted after the end of the browser session, ie after closing your browser (so-called session cookies). Additional cookies are not used.
Stand: Februar 2022